Legal & HR Coordinator
The Legal and Human Resources Coordinator will report directly to the General Counsel & Assistant Dean for Human Resources and works collaboratively with the Benefits Manager and Associate General Counsel & Chief Compliance Officer to support them and their work.
- Greet employees, student workers, adjunct faculty, visitors and callers.
- Send benefit forms to new employees or those changing benefits as a practice or in response to requests. Benefit plan bill reconciliations, new employee orientation and file setup. Answer basic employee benefit questions from summary schedules, and other HR inquiries.
- Assure employment forms are correct and complete. Validates data. Maintains current filing system. Assures that updates are filed appropriately in hard copy and/or in the applicable system (e.g., Colleague, Paylocity).
- Plans, prepares and assists with prospective employee interviews and visits to campus, maintains legal docket and legal document production.
- Performs administrative functions such as sending email communication as requested, copying, typing, collecting and sorting department mail.
- Coordinates and schedules meetings, and communication with outside counsel and employees.
- Posts job opportunities internally and externally. Conducts initial screening of applicants for required credentials. Orders background checks for final candidate(s).
- Handles special projects requiring accurate data collection, computation, and creation of logs, reports, etc. May complete legal or regulatory forms for submittal.
- Handles highly sensitive, confidential, and often privileged information.
- Coordinates and assists with the new employee on-boarding process, open enrollment, annual performance review collection and processing, off-boarding, and other HR-related events and programs as needed.
Bachelors degree or paralegal certificate preferred or equivalent work experience.
At least 2-5 years experience in a legal setting or human resources required.
- Exceptional writing and communication skills; exceptional organizational skills.
- Ability to work effectively and efficiently under pressure while maintaining a high level of professionalism and patience. Ability to meet deadlines.
- Proven ability to work with a wide variety of constituencies in an environment committed to access and diversity.
- Demonstrated ability to prioritize and work on multiple projects simultaneously with attention to detail and high level of excellence, as well as problem-solving skills.
- Tact, discretion, and experience handling highly confidential information.
- High level of integrity.
- Knowledge of essential filing and document retention handling (e.g., contracts, personnel files, benefits files).
- Knowledge of standard business practices and legal privilege communication practices.
- Strong technical skills, familiarity with HRIS, including proficiency with Word, PowerPoint, and Excel.
The John Marshall Law School, finding any invidious discrimination inconsistent with the mission of free academic inquiry, does not discriminate in admission, services, or employment on the basis of race, color, sex, religion, national origin, ancestry, age, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, genetic characteristics, or any other characteristic protected by applicable law.