Executive Assistant for Associate Deans and Faculty

Job Info
Job Category: Staff
Job Type: Full Time
Salary Info
Salary: Wait for more information
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The Executive Assistant for Associate Deans and Faculty shall enhance the Associate Deans’ and Faculty’s effectiveness by providing administrative support to all associate deans, faculty and visiting scholars.

Responsibilities

Associate Deans:
  • Administrative support for all associate deans including creating and maintaining appointment letters, e-mail lists, confidential directories, newsletters, announcements/fliers; liaison with bookstore; review of Moodle sites for compliance with posting requirements.
  • Compliance, Budget, Records, & Database Administration: Updating faculty and adjunct faculty handbooks; gathering information and exhibits, and preparing drafts for all institutional accreditation and compliance reporting; preparing necessary spreadsheets and lists for budget allocation; coordinating reimbursement request approval and processing; running budget queries & reports; reconciling invoices with appropriate budgets; creating and managing a filing system for all department records; collecting, reviewing, and inputting necessary information for faculty databases for records management, accreditation/compliance, event planning, etc.
Full-Time Faculty, Adjunct Faculty, and Visiting Scholars: admin
  • Administrative support for all faculty including course preparation, scholarship, and committee work.
  • Committee work: Providing administrative support for faculty committee work, including assignments and committee appointment lists; orientation; hiring of both full time and adjunct faculty; meeting scheduling; managing a file system for committee minutes & reports, including templates, collections, and archiving.
Academic Events & Conferences:
  • Serving as liaison between associate deans, faculty, and Institutional Affairs for all faculty/academic events and conferences as assigned by Associate Dean; facilitating event requests; managing and coordinating all aspects of events from request to execution.
Office Management and Other Miscellaneous Duties:
  • Coordinating faculty office assignments and moves; preparing office door signs for faculty; organizing the office layout; maintaining the physical appearance of the office, faculty lounge, adjunct faculty lounge, and vicinity; maintaining stationary and other essential office supplies and keeping a regular inventory of such items.
Other Duties as Assigned.  

Educational requirements

  • Education and/or progressively responsible experience equivalent to a Bachelor's degree in a related field;

Desired Skills

  • Strong organization, time management, and scheduling skills;
  • Maintaining confidential information with care;
  • Attention to detail;
  • Meeting and Calendar management -demonstrated experience managing a heavily impacted academic and events schedule and calendar;
  • Client relationships-ability to work with all law school and external constituencies to effectively promote and support the work of the associate deans and faculty;

Non-Discrimination Policy

The John Marshall Law School, finding any invidious discrimination inconsistent with the mission of free academic inquiry, does not discriminate in admission, services, or employment on the basis of race, color, sex, religion, national origin, ancestry, age, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, genetic characteristics, or any other characteristic protected by applicable law.